Digitalization brings many advantages - but if processes are not automated, the rush to make an offer can quickly become a challenge. This is exactly what happened to an electric vehicle start-up that offered interested parties the opportunity to express their interest in shares by email. The unexpectedly high response rate pushed manual data collection to its limits.

As an emergency solution, the 80-plus parents of two managing directors began to enter the data manually into an MS Excel spreadsheet - until the call from the agency responsible reached us at 10:30 pm the following day.

The Problem

The challenge was clear: thousands of forms containing names, addresses, desired quantities and declarations of intent had to be entered in a structured and error-free manner. As the data was sent by email to a special mailbox, an automated solution was required to ensure efficient and error-free data entry - and to allow the parents to enjoy a peaceful retirement again.

The Solution

Our answer to this challenge: a specially developed tool that automatically evaluates all incoming and future emails and transfers the information they contain directly into the MS Excel spreadsheet. This eliminated the need for manual input and significantly accelerated data processing.

Efficiency through automation

Within a very short time, we developed and implemented the software to analyze incoming emails in real time and extract the relevant information accurately. The tool ensures error-free and fast data transfer - without human intervention.

Transparent processes and smooth further processing

Thanks to the structured data capture in the MS Excel spreadsheet, the information can now be further processed without any problems. In addition, those responsible are given an overview of the current incoming data at all times - without manual data entry or delays.

Value enhancement

The automation of this process has not only ensured efficient and error-free processing of prospect data, but above all has created an invaluable advantage: Parents can get back to enjoying their lives, while the startup can make its processes professional and scalable.

At new direction GmbH, we implement these and similar solutions quickly and reliably. If you have any questions or specific concerns, please feel free to contact us directly.